Managing paper documents is one of the most resource-consuming tasks in any company. The use of ECM solutions such as Netcontent, integrated with Viafirma’s electronic signature solutions, allows speeding up this type of tasks.
What is Netcontent?
Netcontent is an enterprise software for digital document management, content intelligence and workflow assembly that connects people, documents and applications in a collaborative, secure and efficient way.
This intelligent document management platform makes it possible to extract, recognize, classify and index data from all types of documents thanks to ABBYY® technology. Through the use of artificial intelligence, machine learning and NPL, data is automatically recognized and can be validated based on predefined rules or external entities, without user intervention, to be used in intelligent workflows and linked to the software systems used by the company.
Netcontent’s technology helps you design fully automated document workflows, giving access to the collaborators you choose so they can manage, review, share and control the document flow digitally. Documents can be electronically signed with international legal endorsement thanks to the integration with VIAFIRMA, covering all aspects of document management in a single tool.
Netcontent unleashes the digital transformation of your business by converting traditional manual and paper-based processes into efficient digital processes. Electronic document flows increase productivity, improve access to information and facilitate collaborative work. They also include visual dashboards based on data mining to measure the efficiency of the processes linked to the platform.
Main advantages of Netcontent
The following are some of its advantages:
- Eliminates bureaucracy, paperwork and delays in authorizations, approvals, payments or signatures of important documents.
- With a version adapted to mobile devices, tasks can be carried out at any time and from anywhere.
- Offers greater security and confidentiality, establishing different access policies for certain documents and processes among different users or groups.
- Reduce time in key processes. The possibility of defining templates and centralized storage of documents will make them easily accessible.
- No more manual tasks that slow down work teams. Netcontent allows you to focus on tasks that drive innovation and company profits.
- Allows employees to electronically sign any type of document without needing an electronic certificate.
Electronic signature of documents with Netcontent
The day-to-day office, remote work and the current COVID-19 situation represent a great challenge when it comes to signing documents. All this has encouraged companies to accelerate their digital transformation process. Our electronic signature solution, integrated with Netcontent’s document management platform, makes it possible to streamline the digitization strategy of any entity. This integration has allowed many companies to manage numerous transactions with partners, customers and suppliers that required the signature of any of the parties involved.
To avoid unnecessary travel, documents can be digitally signed using an OTP token sent to the signatory’s cell phone or email. For face-to-face environments, the most advisable is the biometric signature; this should be done on specific tablets such as Wacom, Topaz or iPad using a precision stylus pen capable of collecting a series of biometric data that allows the signer to be unequivocally identified.
The electronic signature: A simple, optimal and accessible solution.
Contrary to what people may think when they hear about electronic signatures, the reality is that they can have a legal validity equal or superior to that of paper signatures, since the latter are very easy to manipulate.
Due to their convenience, they are increasingly used. They speed up any process that requires authorization, are legally valid in most countries and avoid any cost of printing, traveling and sending documents.