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Delegating an electronic signature

Do you know what it means to delegate electronic signatures? Let’s take it one step at a time.

As its own meaning indicates, the word “delegate is to give a person to another person the power to represent him and exercise it on his behalf. Delegating is essential if you want to improve the use of your time. In most cases, not delegating effectively can reduce the development of the tasks that require your attention; on the other hand, delegating effectively is multiplying achievements.

As you have seen, the term ‘delegate’ is very useful, especially if we are talking about delegating electronic signatures.

For example, imagine that you have a signature agenda in an electronic signature holder, an application very similar to a traditional signature holder. In this case, it would be quite useful to be able to delegate sorting, prioritizing or reviewing tasks to another person with their own user. You would only have to access your signature tray and carry out the operations using your electronic certificate in a single operation, similar to how it is done in a conventional signature holder where documents are delivered in orderly order for signature.

In addition, we could delegate the signing of these documents when we were absent or needed to do so.

En el caso de las Administraciones Públicas, la Ley 30/1992 que establece y regula las bases del régimen jurídico, el procedimiento administrativo común y el sistema de responsabilidad de las Administraciones Públicas cuenta con un Artículo, en concreto el 16, dedicado a La Delegación de la firma:

Artículo 16. Delegación de firma

  1. Los titulares de los órganos administrativos podrán, en materia de su propia competencia, delegar la firma de sus resoluciones y actos administrativos a los titulares de los órganos o unidades administrativas que de ellos dependan, dentro de los límites señalados en el artículo 13.
  2. La delegación de firma no alterará la competencia del órgano delegante y para su validez no será necesaria su publicación.
  3. En las resoluciones y actos que se firmen por delegación se hará constar la autoridad de procedencia.
  4. No cabrá la delegación de firma en las resoluciones de carácter sancionador.”

Por lo tanto y, teniendo en cuenta que la firma electrónica tiene la misma validez legal que la firma manuscrita según la Ley 59/2003 de Firma Electrónica, podríamos delegar incluso nuestra firma en nuestro portafirmas electrónico.

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Viafirma Inbox, Viafirma’s digital solution to delegate electronic signatures

Our product Viafirma Inbox, as a signature holder, allows us to introduce electronic signature delegation tasks from some users to others, either permanently or for a specific period of time.

In Viafirma Inbox you can delegate at three levels:

  • Revisión: el usuario delegado puede visualizar las tareas pendientes del delegante,ordenarlas, priorizarlas, asignar comentarios, etc.
  • Visto Bueno: el usuario tiene los permisos de Revisión, y además puede realizar vistos buenos.
  • Firma: el usuario tiene los permisos de Visto Bueno, pero además, puede realizar firma electrónica por delegación.

The delegation mechanism is fully configurable and can be in one of the following modes:

  • Deshabilitada.
  • Ser automática, basta con que un usuario (X) delegue en otro (Y).
  • Puede requerir la firma de un documento común entre ambos usuarios.

The template of this document is configurable, as well as allowing the delegation signed document to be automatically incorporated or not in those signature files where there is signature by delegation.

In addition, during the execution of a signature circuit, a user (X) can send his task to another when he considers that it does not correspond to him.

And, as a conclusion, the question would be: What are you waiting for to delegate electronic signatures?

Do you have questions or need more details?

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