Are you responsible for a department and want to improve efficiency and safety in process management? If so, you are in the right place. You only need one tool: the electronic signature.
In this article, we will explain how this tool can benefit area managers and departments, from management to logistics. Thanks to it, you will not only see simplified document management, but you will also see time savings, cost reductions and increased corporate competitiveness.
Electronic signature for area managers
Management Department
Let’s start with the pinnacle of organizations: the management department. It’s nothing new for any CEO to have to deal with a considerable amount of documents on a daily basis. However, day-to-day meetings or other tasks are likely to take up the necessary time.
This is where electronic signatures can help the CEO enormously. Through the delegation of the rubric, a trusted person can take over the CEO’s responsibility without the need for him to do so or to be present. Thus, his workload is relieved and he can devote himself to other responsibilities.
Legal Department
In the legal department, electronic signatures can solve many problems. As you know, this tool is fully supported by the legislation in practically all the countries of the world and is comparable to the handwritten signature. At the European level, the elDAS Regulation makes it valid, so there is no chance that it will not be accepted.
That is the reason why, in the legal department of any company, it is used in all kinds of legal procedures that need to be signed and sent. In fact, some of the most relevant are data protection documents, partner agreements, confidentiality agreements or sworn translations.
At the departmental level, the head of the area finds significant benefits. Thanks to it, they can provide proactive legal advice, since they concentrate on the tools that are really important. It also has a direct impact on the competitiveness of professionals and helps to project a more decisive and professional image, while ensuring the integrity and security of the documents signed.
Finance or Administration Department
But if you are looking for a direct impact on costs, then there is no better application for the finance or administration department. This digital solution can facilitate the issuance of invoices and, moreover, convert them into digital ones.
In addition, it increases the efficiency of financial processes and procedures such as opening accounts, transferring assets, making and controlling expenses. All this, saving efforts, resources and time.
Human Resources Department
When you think of digital rubric applications at the enterprise level, the Human Resources department may be the first one that comes to mind. And, on the one hand, that makes sense. Area managers have been using it quite frequently for several years now.
This digital solution can help with many of the HR manager’s daily tasks. In the case of new hires, contracts can be issued for electronic signature. In this way, they would be managed remotely and there would be no need to meet with the new team member in person. But just as it is used for hiring, it can be applied in documents to formalize vacations or leaves of absence or delivery of communications. All this would translate into savings in time, effort and error reduction.
Commercial Department
We cannot talk about electronic signature applications at the corporate level without mentioning the commercial area. The commercial department is responsible for creating links with customers and generating new potential sales, so we could say that it is probably the most important area in terms of invoicing.
In this case, it can help the sales manager to speed up the signing of purchase/sales orders, SEPA mandates or even service contracts. Likewise, sales representatives point out that it allows them to close deals with customers or companies much more quickly than if they did not use it. By speeding up times, the sales manager obtains greater customer satisfaction, which is reflected in the brand image.
Logistics Department
Last but not least, we talk about the logistics department. In one way or another, all companies make logistical arrangements in their planning. Perhaps, the best known cases are catering establishments or ecommerce, but there are many more cases (think that any company needs to have materials in its office, for example).
In any case, the logistics manager can use the electronic signature in the management of contracts with suppliers and the entire process: tracking of goods, delivery notifications or receipt of orders. Processes that, if you are responsible for the logistics department, you know how much time they take away from really important tasks.
Organize your department with Viafirma’s solutions
If you have reached this point, it means that you are one of the area managers and our arguments have convinced you. But the best is yet to come, did you know that you can have this tool with continuous assistance, 24 hours a day, 7 days a week, with remarkable results and at a good price? Viafirma is the company that offers these great advantages and many more for area managers. We adapt to you and your department, so that you only have to worry about being a good departmental leader.
Interested in learning more? Book a meeting with our sales team and find out more about our digital tools. The boost that area managers need to increase productivity and streamline their tasks is just a click away.