Welcome to digitalization! If you are reading this, it is because you are considering updating your company to the 21st century with the electronic signature. Let me show you the advantages of the electronic signature, its disadvantages, how it can help you reduce costs and how to take advantage of the electronic signature in your SME.
What are the main advantages of electronic signatures?
Let’s get down to business. The main advantage of the electronic signature is its ability to speed up your company’s procedures. How, you ask? Simple. It allows you to indicate an order in which the documents are signed and these will go alone in order to the signatories. No more having to be on top of anyone to sign any document. You automate the signature, program the reminders and forget about it.
This ability to automate certain processes will allow you to streamline internal and external procedures and, better yet, allows for faster scalability of your business model. After all, what’s more important to the machine than 300 signatures? It will take the same time to send them and you can dedicate yourself to your business (you already have enough on your hands). We understand that there may be many doubts about the legal validity of these signed documents, but this is already implemented (at least for our services). Viafirma complies with all the legal requirements of the DAS Regulation. This certificate is valid in the EU, USA, Canada and Latin America (we tell you more about it in this publication about the legality of the electronic signature).
With this system you don’t have to worry about problems with the authenticity of your documents (the system avoids the possibility of fraud) and always ensures the confidentiality of your agreements, after all, any signature will always remain between the sender and the signatories. No one else will see your sensitive information.
If you are not particularly agile with technology, the electronic signature can be a problem, but do not worry we have in production a good batch of digital signature video tutorials so you can specialize in digital signature in 5 quick videos. If you still prefer something more human, we can make you a demo and we will solve your doubts.
Another concern you may have when it comes to preserving your digital signature is cyber-attacks. And if your signature is stolen, what damage can they do to your finances? If only there was a system to store your certificate in the cloud so it can’t be touched by the average 16-year-old hacker… Do you know about our Fortress solution?
So, what do you think, are you convinced by the advantages of electronic signatures?
How does the electronic signature reduce costs for SMEs?
You have already seen the different advantages of electronic signatures. But the best advantage of any system is the savings. Here’s how it can help you:
- You can reduce the cost of paper. Yes, a priori it does not seem an incredible purchase cost and there is even a certain niche of users who want to keep the paper, but here we are not talking about a book for your library, here we are talking about hundreds of papers of signed documents that you have to store and classify in your offices, reducing the space and with the consequent cut in the cost of facilities and the time involved in looking for a paper that you have lost.
- Paper reduces the scalability of your company, because the more you invoice, the more printed paper you will have to have around. Forget the printer and its problems, switch to the digital signature! (You can also put a medal of helping the environment, that always sells in front of the public, why lie).
- You will also see reduced travel costs. And we’re not just talking about moving to anyone’s office, which is also true, we’re talking about road trips to close big deals, we’re talking about the cost of your stay. Yes, many may prefer the close contact to close large contracts, but you can also do that same signature on your tablet or computer. No need to take scattered sheets of paper to the meeting. Today you can armor your company against the next pandemic with the digital world.
Under what circumstances can you use it in your company?
After all the advantages of electronic signatures mentioned above, many still wonder how to apply this tool in day-to-day life. These are the main uses:
- The internal administration of your company: you will be able to delegate tasks of signature of budgets and requests with the same legal validity, you will not have to personally take care of the search for subsidies and subscription to them. As Stephen R. Covey said:
“If we delegate responsibility to capable and trained people, we can devote our energies to other important activities, which allows us to advance and develop”.
- HR will be able to take care of contracts, consents and agreements remotely with maximum speed, being able to focus on the welfare of workers and the efficiency of their work.
- The work from home situation is added at the end, as we know it is a delicate subject with many detractors, but the benefits are there. It allows you to hire and put to work without the need to move to a single location people from all over the world.
It will be more or less useful in your day-to-day business, but the advantages of electronic signatures are numerous. The electronic signature is the present and it is never too much to know about new tools.