According to Wikipedia, productivity is the ratio between the amount of output obtained from a production system and the resources used for this output. It can also be defined as the ratio between the results and the time taken to obtain them. In other words, the shorter the time taken to obtain the desired result, the more productive the system is.
Next, I will make an analogy between 5 concepts related to the term and how its application in organizations is increased if it is combined with the electronic signature.
How to gain productivity with electronic signatures
Define and promote a corporate culture
- Traditional productivity: It is crucial to diagnose the company’s culture and mold it in the right direction. The improvement in this aspect is usually the responsibility of the highest levels of the company, such as managers.
- Application with digital signature: It makes it easier to drive key concepts such as innovation, corporate social responsibility and the adoption of new technologies. These advantages are essential if your company pursues these values.
Spend time evaluating, hiring and developing employees.
- Traditional productivity: HR departments, together with managers, improve the hiring process and increase labor efficiency by choosing experienced professionals capable of leading teams.
- Application with digital signature: With the electronic signature, the HR department improves its efficiency by automating processes, including the signing of important documents, which saves time and resources.
Cultivate trust and communication channels
- Traditional productivity: Manual management of documents and administrative processes can be slow and prone to errors.
- Application with digital signature: With the implementation of electronic signature in an organization we focus on the last phase of this point; the resources needed to achieve the results. In addition, with the right signature software, signature workflows can be created, thus creating a new internal communication channel.
Get your team working in sync
- Traditional productivity: The company’s CEO should be concerned about forming a good team, with different responsibilities and experiences, so that working together is enriching. But once this team is formed, it is not enough to entrust responsibilities, it is necessary to recognize the talents and put them to work synchronously under his supervision.
- Application with the digital signature: The synchronization of the whole system is fundamental to be productive. For that reason, the “electronic signature agendas” allow storing them, working similarly to an e-mail client, organizing and synchronizing all the documents signed or to be signed.
Encourage collaboration and conflict resolution
- Traditional productivity: A good businessman must take concrete measures when conflicts arise in the company.
- Application with the digital signature: The non-repudiation of the electronic signature reduces internal conflicts due to the impossibility of attributing the authorship of errors committed when signing delegated responsibilities. Thus, the actions will be recorded and unequivocally attributed to the delegated person.
As you can see, in addition to the inherent advantages of electronic signatures, such as the reduction of time, costs and bureaucracy, the use of digital signatures can significantly increase business productivity.