Virtual Office - Online transactions

It is the Solution for managing online transactions. This tool is intended for users, public or private organizations, universities, entrepreneurs and SMEs, it represents an effective and economical alternative to carry out procedures that require investment of time and money.

Virtual office provides authentication services (identity verification), and electronic signature of documents for performing any type of procedure with the same legal validity as handwritten signatures.

Ultimately, the aim of the virtual office is to give to the user a catalog of telematic services as an alternative to carrying out administrative procedures requiring the presence of individual, avoiding the person concerned visit their dependencies.


  • As the Universal Signature, it is the simplest, neutralest and more innovative advanced electronic signature solution of the market.
  • Allows you to electronically sign any kind of documents.
  • Allows viewing and signing from mobile devices:
    • iPad
    • iPhone
    • Android
    • Blackberry
    • Windows Phone
  • Support for the Spanish electronic ID for iPhone smartphones and iPad tablets , thanks to our Viafirma SmartCard Reader, capable of both authentication and electronic signature on these mobile devices.
  • Standards-based development
  • Modular design: facilitates adaptation, evolution or adding new modules to reduce the impact on the system.
  • Easy to use tool, accessible and likely to have a high degree of creativity.
  • Customizable interface depending on the branding needs of each corporation.
  • It has three main modules and subsystems, as well as an integration layer between subsystems and other corporate systems:
    • Configuration module: proceed to configure the various procedures, master tables, etc.
    • Windows-user module: This module presents the virtual office to the user, enabling to complete municipal applications, send them with digital signature and electronic register, retrieve your signed application, etc. You can also filter by Municipality or Organization, so as to create a multi-portal office with a single installation.
    • Tray processing module: In this module the Municipalities or Organizations can retrieve and also download documents from application. Even in some cases, this module will provide information on the status of your application; send messages and documents to the applicant.
  • Possibility of purchase in 2 differents ways: On-Demand (Consumption of services from a centralized version, cloud-computing) or on-premise (Single license and no expiration date).
  • Online Office for Municipalities and Organizations: including services such as the municipal population register, tax, consultation of documents, electronic payment, claims and complaints, etc.
  • Virtual University, integrates a technical infrastructure that ensures the simultaneity, interactivity and virtuality in the activities between teachers and students. Additionally, we offer the solution of Online degrees.
  • Virtual Banking. Banking service offers convenience to the customer, reducing costs to companies without giving up the guarantee to offer quality and secure transactions. Configuration is available for any kind of Document Storage.
  • Virtual Marketing. Service to place your company in the corporate market, providing flexibility and agility with applications such as kiosks for public use, corporate presentation, service catalogs, directories, etc.
  • Internal Procedures (Intranet). Services available to users within your company or organization: as vacation requests, signing payroll or other administrative document.
  • Improved services to an office continuously active
  • Reduced costs:
    • Store data on paper (physical space and file management procedures).
    • Advertising (virtual presentations of your products.)
    • Time (execution and transfers) ...
  • Identity Verification
  • Access to information by users and members of the company.
  • Increased productivity in the implementation of process.
  • Use resources as multimedia and corporate network facilities such as browsers, Java tools, etc, to develop applications in the Intranet.
  • Promotion of innovative management on creative practices in the organization.

Screens

Access to the virtual office through electronic certificate Administration Panel Creation of a process
My procedures: Common message example Available procedures Requests in Draft status
View of my files General information and help complete a request Access to the forms needed to complete the request
Filling in a form Attach necessary documents Electronic signature of documents

Other Products

If you have a specific need that requires the use of our electronic signature, be sure to read the rest of Viafirma Suite products: